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BLOG | 24.02.2024

Decoding The Venue Hunt: Top 10 Questions To Ask A Wedding Venue Before You Book

You've found the one and said ‘yes' to forever - wooohooo! Now it's time to dive into the exciting world of wedding planning. One of the first and most crucial steps is choosing the perfect venue for your special day. To make sure you're well-prepared and on the right track, we've compiled the top 10 questions you should ask your potential wedding venue.

Pre-visit Tip: Before visiting any venues think about your perfect wedding theme/style, as well as some preferred dates in mind and likely guest numbers. Not only will this help you narrow down your initial search to rule out venues that wouldn’t work for your theme, but will also help discussions with venue planners.

 

1. Availability and Capacity

Before falling head over heels for a venue, ask about its availability on your desired date and whether it can accommodate your guest list comfortably. It's crucial to ensure the venue isn't too small for your growing list of family and friends. To avoid disappointment, it’s also useful to find out how long you can hold a date and what deposits are required for this - if any!

2. Cost and Inclusions

The budget talk - always a bit nerve-wracking but oh-so-important. Be transparent about your budget and ask for a detailed breakdown of costs. Make sure you understand what's included (and not included) in the package – from catering to décor and everything in between. Also make sure you fully understand what deposits are needed and when final payments are due to help you better plan and save.

 

3. Vendor Restrictions

Some venues have exclusive partnerships with certain vendors or may have restrictions on other suppliers that you can use. Get clear on whether you're required to use the venue’s recommended vendors or if you have the freedom to choose your own.

 

4. Ceremony and Reception Options

If you dream of saying ‘I do’ in a garden and dancing the night away in a ballroom, ensure the venue can accommodate both. Some places may offer various spaces with exclusive use, while others might limit you to a specific area for the entire event. Do also check if the venue is licensed for civil ceremonies. If it's not, it doesn’t have to rule out the venue, but you’ll need to think about having the ceremony elsewhere either on the same day or beforehand. You could still have an on trend celebrant-led ceremony on the day, but you’ll need to get the legal bit organised separately!

5. Logistics and Timelines

Get the lowdown on the logistics – when can you access the venue for setup, when does the party need to wrap up, and any other timeline-related questions. This will help you plan the day efficiently and avoid any last-minute surprises. If it’s likely that some guests will drive to the venue, ask if cars can be left overnight too!

6. Guest Accommodation

If you have guests travelling from afar, check if the venue has on-site accommodations or partnerships with nearby hotels. Knowing the options available will help you guide your guests and make their stay more convenient.

7. Available Facilities

It's important that all your guests are fully able to enjoy your wedding day, and for some, this may mean the need for additional facilities to help them do so such as accessible toilets and ramp access. Speak to the venue team to see how accessible the space(s) are to ensure your guests can have a comfortable experience.

8. Decor Guidelines

Your Pinterest board is probably bursting with décor ideas, but some venues may have specific guidelines or restrictions. Discuss your vision with the venue coordinator and ensure there won't be any clashes with their policies.

9. Plan B for Weather

Mother Nature can be unpredictable, especially on your big day. Ask about the venue's contingency plans for inclement weather. Whether it's a sudden downpour or scorching heat, you want to make sure your wedding day goes off without a hitch.

10. Cancellation Policy

Let's face it, life can be unpredictable. Make sure to discuss the venue's cancellation policy and understand the terms and conditions. It's better to be safe than sorry, and knowing the cancellation policies can save you from unnecessary stress.

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Choosing the right wedding venue is a pivotal step in your wedding planning journey. By asking these questions, you'll not only set the foundation for a smooth planning process but also ensure that your dream day unfolds seamlessly. Happy venue hunting!

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